Built for the Real Work of Running an HOA.
Flexible enough for volunteer boards, robust enough for property managers. Simple to set up, easy to use, built to last through board transitions.
See Plans & Pricing →No More Lost Emails or Forgotten Texts.
Every homeowner request flows into one centralized system. Your board can see what's open, who's handling it, and what's been resolved—without digging through inboxes.
- Centralized inbox for all homeowner requests
- Clear owner and status on every request
- Automatic status updates sent to residents
- Private internal board comments before responding
- Complete request history and search
Know Exactly Who Owns What—Always.
Your board is made of volunteers who are busy. NeighborBase keeps tasks assigned, deadlines visible, and meeting notes captured so nothing gets dropped between meetings.
- Create and assign tasks to board members
- Set due dates and get deadline reminders
- Capture meeting notes and decisions
- Preserve knowledge as board members rotate
- See open items at a glance before every meeting
Ask Your HOA Anything. Get Answers in Seconds.
Stop digging through PDF bylaws every time a homeowner asks a question. NeighborBase's AI assistant reads your governing documents and provides instant, source-cited answers.
- Upload bylaws, CCRs, rules, and policies
- Ask questions in plain language
- Every answer cites the exact document section
- Stop answering the same question twice
- All documents searchable in one place
Rentals of 30 days or more are allowed with a lease agreement on file with the association.
Clarity for Your Board. Transparency for Your Residents.
Everyone in your community deserves to know what's happening. NeighborBase keeps your board accountable and your residents informed.
At-a-Glance Dashboard
Instantly see what's open, pending, overdue, and resolved. Start every board meeting with a clear picture of where things stand.
Activity Feed
A live stream of everything happening—new requests, status changes, completed tasks, and board updates—all in one chronological view.
Resident Status Updates
Homeowners automatically receive updates when their request status changes. No more "did you get my email?" follow-ups.
Simple Request Submission
Residents get a lightweight login tied to your community. Submitting and tracking a request takes seconds—easy for every homeowner, regardless of tech comfort level.
Search Across Everything
Find any request, document, note, or decision instantly. Your institutional memory is always one search away.
Board Continuity
When board members rotate, all history, decisions, and context stays in NeighborBase. New members are up to speed from day one.
NeighborBase Vs. the Old Way
See what changes when you stop managing your HOA from an inbox.
| Feature | NeighborBase | Email & Spreadsheets |
|---|---|---|
| Centralized request tracking | ✓ Always | ✗ Never |
| Request ownership & status | ✓ Clear | ✗ Unclear |
| Automatic resident updates | ✓ Built-in | ⚠ Manual |
| AI document answers | ✓ Instant | ✗ Manual PDF search |
| Board task management | ✓ Built-in | ⚠ Spreadsheet hacks |
| Meeting notes & decisions | ✓ Organized | ⚠ Scattered docs |
| Board member turnover | ✓ Seamless | ✗ Knowledge lost |
| Searchable history | ✓ Everything | ✗ Buried in inboxes |
See NeighborBase in Action.
Request a demo and we'll walk you through how it works for an HOA just like yours.
View Plans & Pricing →